Job Description: Construction Procurement Coordinator 

October 12, 2023 Careers

Department:  Home Preservation
Reports to:  Business Manager
Classification: Fulltime, Non-Exempt

The Construction Procurement Coordinator is responsible for hiring and paying contractors who provide much-needed critical home repairs to low-income homeowners in need. Tasks include recruiting contractors, generating bid packages, scheduling contractor walkthroughs, responding to Requests for Information, reviewing bids, awarding contracts, contract development and execution, compliance review, tracking and reporting construction progress, oversight of budget including change orders, payments and third-party invoicing, project close-out, and required reporting.

Essential Functions of the Position:

  • Generate and track bid packages, subcontracts, issue change orders, process invoices
  • Consistently communicate with teammates, primarily Habitat inspectors
  • Generate and maintain construction schedule to ensure annual objectives are met
  • Build relationships to establish and maintain pool of qualified, licensed contractors and vendors
  • Maintain current, complete, and accurate records by log all activities in Salesforce database and memorializing all communication in writing via email
  • Ensure executed contracts are in place prior to issuing notices to proceed
  • Collect and log all required certificates of insurance from contractors
  • Coordinate with contractors and vendors to ensure timely scheduling and completion of projects
  • Ensure that permit sign-off is obtained prior to releasing final payments
  • Coordinate final inspection and notice of completion sign-off with Habitat Inspectors

Knowledge, Skills, and Abilities:

  • Commitment to the HEBSV mission to build and preserve low‐cost housing
  • Proficiency with Microsoft Excel, Word required
  • Strong attention to detail
  • Ability to take ownership of responsibilities and to work independently
  • Comfortable with cold calling and recruiting contractors and holding them accountable
  • Familiar with Salesforce or other databases is useful but not required
  • Basic knowledge of residential construction useful but not required

Work Environment/Physical Requirements:

Primary work will be performed primarily from home and at Habitat’s Oakland office at least one day each week.

Compensation: $55,000 - $70,000 DOE

Note: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as desired

Interested candidates must submit both a cover letter and resume to Lucinda Lee O’Sullivan, Director of HR & Operations at