Date:  Spring 2022
Department:  Housing Development Department
Reports to:  Director of Housing Development
Classification: Full-time, Exempt

The Project Manager (PM) is a full time, exempt position, responsible for managing the development of new homes and communities throughout various stages.  PMs are typically involved in new site analysis and acquisition, reviewing design concepts, overseeing the entitlement process, identifying, securing, and documenting funding sources, obtaining building permits, and managing construction on multiple projects simultaneously.  In addition to new development, PMs can also manage rehabilitation/renovation of existing homes and general contracting projects of small and large sizes/scopes.   The ideal candidate for these positions understands residential development, can interpret schematic/design/construction documents, has excellent organizational abilities, and can build and maintain strong relationships.

Essential Functions of Position:

  • Coach and manage other project management staff as needed;
  • Create project schedules, proformas, budgets, & cash flows;
  • Manage projects to their approved budget and schedule and communicate risks/cost overruns/delays as appropriate to department leads;
  • Coordinate the project-related work of internal staff and external resources to ensure adherence to project budgets and schedules;
  • Develop and maintain strong relationships with government representatives to obtain necessary discretionary approvals,  permits, and secure government funding;
  • Coordinate with internal departments including legal, finance, and client services throughout development process;
  • Coordinate with development and communications team regarding volunteer participation on job sites and project-based fundraising;
  • Manage performance of architects, consultants, attorneys, engineers, and other project specialists and team members;
  • Manage internal and external design processes from pre-development through home sales, including design review, site development/grading permits, utility service design, engineering permits, recorded Final Map, and building permits;
  • Solicit proposals/bids and negotiate consultant and subcontractor agreements;
  • Prepare, review, and manage subcontractor and consultant contracts, POs, change orders, invoice review, and regular draw requests to funding sources;
  • Prepare loan and grant applications for governmental and financing.  Monitor federal, state, and local sources for available funding opportunities;
  • Assist with securing private construction loans, closing loans, and ensure all construction financing is in place prior to start of construction
  •  Act as team lead for projects under construction and work closely with construction staff
  • Coordinate with internal departments to calculate and approve final sales prices, including the amount and financing terms of all mortgages
  • Manage California Bureau of Real Estate approval and legally form and set up Homeowner Associations
  • Coordinate the home sales process with all internal staff to ensure the timely closing of homes
  • Coordinate pre-construction bids and meetings, submit and respond to RFPs, draft scope of work

Knowledge, Skills, and Abilities:

  • Minimum four years’ experience in housing and/or real estate development, real estate finance, or a related field;
  • Experience and knowledge in developing development projects within deadline/budget from planning entitlement approvals through to home sales;
  • Bachelor’s Degree required; Business, Real Estate, Architecture, or Planning desired (Master’s degree is a plus);
  • Self-directed and able to manage multiple projects simultaneously while keeping supervisor up to date on project status and milestones;
  • Knowledge of planning/land use concepts and laws that guide community development;
  • Strong written and oral communication skills;
  • Proficient at managing a project budget in Microsoft Excel;
  • Proficient in managing a project schedule in Microsoft Project desired;
  • Ability to learn (or existing knowledge of) Procore Project Management software;
  • Ability to work effectively with different social and economic groups in community meetings and guide the community design process and acceptance;
  • Commitment to affordable housing development and specifically Habitat’s vision; and
  • Possess a temperament suitable to create a work environment that is productive and inclusive

Work Environment/Physical Requirements:

Primarily office work, some travel within our service area of Contra Costa, Alameda, and Santa Clara County will be required. Occasional night and weekend meetings as needed. Occasional work on construction sites.

Interested candidates must submit both a cover letter and resume to Lucinda Lee O’Sullivan, Director of HR & Operations at

About the Author

Habitat for Humanity East Bay/Silicon Valley

As an independent affiliate of Habitat for Humanity International, Habitat East Bay/Silicon Valley believes in a world where everyone has a decent place to live. We create opportunities for families to transform their lives, gaining the strength, stability, and self-reliance they need to build a better future. Working together as a community, we build homes with affordable mortgages, repair and renovate existing homes, counsel first-time homebuyers, and revitalize neighborhoods in Alameda, Contra Costa, and Santa Clara counties. For more information, please call 866.450.4432.