Job Description: Accounting and Compliance Coordinator

Department:  Finance 
Reports to:  Senior Accountant   
Classification:  Full time, Non-exempt
Primary Office Location:  Oakland, CA 

The Accounting and Compliance Coordinator (ACC) will support the Controller in overseeing all financial, contract, and prevailing wage compliance activities, as they are related to the construction process, within the Finance organization. The ACC will review, process, and assist in coding all construction-related invoices prior to invoice approval, including credit card transactions. The ACC will act as the liaison with sub-contractors and our outside prevailing wage consultant to ensure that our sub-contractors comply with prevailing wage regulations, before the release of funds to the sub-contractor. 

Essential Duties and Responsibilities:

 Invoice Processing

• Recover Proof of Delivery tags and receipts from field staff
• Enable field staff to approve invoices (either by signature, POD, email, receipt)
• When dealing with a contract, ensure contract documents are current and project % completion match the invoice
• Code invoice and attach supporting paperwork
• Prepare invoices for VP, Construction for final department approval
• Process invoices for payment after determining that sub-contractor is in compliance.

 Vendor Administration 

• Maintain vendor list. Update credit status, authorized purchasers, and contacts as needed
• Monitor and collect shipping tags for inclusion with invoice approvals

 Contract Administration 

• Prepare contract packages (contract, scope, sum generation, local compliance, cover letter, internal forms, bid/proposal) and monitor for completion to ratification. (interim assignment until absorbed by new Purchasing Agent)
• Ensure contractor’s insurance, business license, and W9 are on file and current
• Confirm with the outside consultant that compliance documents are received.
• Track and record all pre-liens for the appropriate contractor or vendor.
• Prepare change orders and monitor to complete execution.

 Budget Management 

• Enter all transactions into CCR Database and review with the Construction staff

 Inventory and Gifts in Kind 

• Track, appraise, and record all Construction Department originated GIK’s
• Monitor and record warehouse inventory activity provided by Site Superintendents and Purchasing.
• Prepare yearly warehouse inventory and valuation with input from others.
• Upon receipt of GIK inventory from Development, calculate GIK construction values for Finance.  

Qualifications & Experience:

• Minimum 3 years of accounting experience in related duties, preferably in a growing small to mid-size real estate or construction business.
• Possess excellent interpersonal skills and excellent skills in problem resolution, initiative, prioritizing, implementing process enhancements, while handling confidential and sensitive information. 

To be successful as a member of the Habitat team, you will also:

• Have a passion for the Habitat mission and a strong desire to impact a growing non-profit organization
• Be an innovative and creative thinker, not afraid to try something new and inspire others to do so
• Have a very high level of personal and professional integrity and trustworthiness
• Have a strong work ethic and require minimal direction
• Work well independently as well as part of a team
• Thrive in a fast-paced and fun environment

Knowledge, Skills, and Abilities:

• Organized, methodical, detail-oriented, and analytical 
• Mastery in Microsoft Excel
• Experience with computerized accounting systems, i.e., MAS 90 or equivalent  
• Knowledge of construction lien processing preferred
• Proficient with MS Outlook, Word, Project and Access

Work Environment/Physical Requirements:

Primarily office work, repetitive motion associate with computer and office work

Compensation and Benefits:
HEBSV offers a competitive salary. We offer health, vision, and dental insurance to full-time employees and cover 90% of employee premiums, and 50% for spouse, and dependents. We provide a 4% annual salary match to your 403(b)-retirement plan after one year of service, with a three-year cliff vesting. We also offer generous paid time off including vacation, sick leave, and 13 paid holidays. 

Click here to apply.

Note: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as desired.